The 5S Lean methodology is an efficient framework for keeping your workspace organized and clean, with everything in its proper place. You can use any of the 5S checklists below to guide you through the process. All of them follow the 5S principles: Sort, Set in Order, Shine, Standardize, and Sustain.
The end result? Your team actually becomes more productive because you don’t waste time searching for the right tools, safety increases, and you minimize waste too.
5s checklists for maintaining order
These templates cover a wide range of setups, from warehousing and manufacturing to offices, so you can apply 5S in any work setting. Download them as PDFs or go paperless and share them as digital forms with your team!
5S audit checklist
Streamlining your workspace requires regular audits to ensure everything stays in line with the 5S principles. This audit checklist helps you systematically evaluate each area so you can maintain sorting, organizing, and standardizing practices. Key features include sections for scoring and comments, making it easy to track progress over time. To adapt it to your unique needs, you can edit the scoring criteria or add sections for specific departments. With this checklist, staying on top of 5S audits becomes a straightforward, repeatable process.5S cleaning checklist
Maintaining a clean and organized workspace is central to the 5S methodology, and this cleaning checklist empowers you to be consistent with tasks. It includes all the essential steps for keeping each area spotless while promoting a culture of cleanliness. You’ll get clear task breakdowns, allowing you to schedule cleanings easily. Customize this checklist by adding specific cleaning protocols for sensitive equipment or adjusting it for high-traffic areas. This template is your go-to for making cleaning a natural part of your team’s workflow.5S daily checklist
Keeping your operations running smoothly depends a lot on being diligent with daily tasks. This 5S daily checklist helps you verify that all necessary tasks are completed at the start of each day. It’s designed for repeatable tasks, offering an easy way to maintain standards day after day. You can tailor it by adding your own specialized cleaning tasks and then assigning specific duties to different team members. With this template, keeping up with your daily 5S routines becomes a habit.5S checklist for warehouse
Organizing a warehouse can be challenging, but this 5S checklist makes it a lot less complicated. You can use it to stay on top of organizing storage, make the most out of your space, and keep everything in its place. The checklist includes sections for inventory arrangement and labeling so that your facility can follow the same practices all throughout. Feel free to add other criteria for specific zones or product categories based on your unique warehouse layout.5S manufacturing checklist
Efficiency is everything in manufacturing, which is why 5S works so well for it. This checklist focuses on improving workflows and keeping production areas organized and safe. It highlights critical tasks like equipment placement and workspace cleanliness. You can adapt it by adding inspection points for machinery or safety checks, ensuring it aligns perfectly with your operational goals. With this checklist, maintaining a clean and efficient production line becomes much easier, reducing downtime and boosting productivity.5S red tags template
When decluttering your workspace, the red tags template makes it convenient to flag items that are no longer needed or are out of place. It’s designed to help you identify, categorize, and track items during the “Sort” phase of the 5S process. Key features include fields for item description, location, and action required. This way, you can document each step clearly. Customize the template by adding priority levels or departments for follow-up actions, making it adaptable for any workspace.5S office checklist
The 5S methodology is also highly effective for office environments, where there’s a lot of hustle and bustle throughout the day. This office-specific checklist aids you in tackling common tasks like organizing desks, filing systems, and digital records. It includes areas for physical space management and digital workspace cleanup, so you can maintain a clutter-free, productive office. To tailor this checklist, include sections for unique areas in your office, like shared spaces and kitchenettes.Daily 5S checklist for warehouse
Consistency is key to maintaining an organized warehouse, and you can stay on top of routine tasks like sorting, cleaning, and organizing inventory with this daily 5S checklist. It provides a structured approach so your team can check every area regularly, with an easy-to-use layout and straightforward yes-or-no questions. You can customize it by emphasizing high-priority zones in your warehouse. With this daily checklist, you can keep your warehouse clean and efficient every day while reducing errors.5S housekeeping checklist
With this housekeeping checklist, you can maintain high cleanliness standards, with no area neglected. It covers essential tasks like having clear signs for every room and setting cleaning schedules, with features like rating scales and a final recommendations section. Customize it by adding cleaning responsibilities for different teams or specific equipment that requires special attention. This template makes it easy to integrate thorough housekeeping into your daily 5S routine, keeping your workspace tidy and safe.
How to create a 5S checklist in Lumiform
You can open any of the templates above in the Lumiform app, then customize them to create your own 5S template. With the drag-and-drop form builder, feel free to add extra fields and diverse input types—such as multiple-choice options, checkboxes, or even photos—to make it simple yet comprehensive for your team to follow. Photos can be especially useful for capturing “before and after” shots or documenting issues for clearer audits.
Once your template is set up, sharing it across your team is just as easy with Lumiform’s mobile app. Frontline staff can access the template in real time, fill out the fields, and instantly upload their completed checks. This allows you to stay consistent with daily or weekly 5S routines, even on the go. For areas needing immediate attention, team members can flag issues, and you can assign tasks directly within the app, ensuring that no problem goes unresolved.
As you collect more data, Lumiform lets you analyze your team’s results and automatically generates reports, so you can track progress over time. This visibility makes it easy to spot trends, maintain standards, and keep your 5S process evolving smoothly.